Records management.
Convert paper into trusted digital records and securely destroy what is no longer required. Delivered with accredited partners.
Records carry cost and regulatory risk
Unmanaged records are both an operating cost and a data protection exposure. Regulators expect personal information to be held securely and destroyed once it is no longer needed.
Of worldwide turnover, the maximum fine under UK GDPR.
Information Commissioner’s Office fining guidance, via Mayer BrownIn ICO monetary penalties issued in 2025, across six cases, against two cases in 2024.
Information Commissioner’s Office penalties, via Slaughter and MayThe first UK GDPR fine, issued to a pharmacy that left about 500,000 documents in unlocked containers.
The Pharmaceutical Journal, first UK GDPR fineFill in: check the figures from Information Commissioner’s Office penalties, via Slaughter and May against the original before launch
Most organisations still hold paper they cannot search, cannot find quickly and should not be keeping. Each archive carries both cost and data protection risk.
What we deliver
Delivered with accredited partners, managed end to end by North Axiom.
Records audit and retention schedule
What you hold, where it is, and how long the law says you must keep it.
Scanning and digitisation to BS 10008
Digital copies built to the British Standard for legal admissibility, so they can be relied on as evidence even after the paper is destroyed.
Indexing and a searchable archive
Text recognition and AI classification, so any document can be found in seconds.
Secure destruction to BS EN 15713
Controlled collection, transport and destruction, with a certificate for every batch.
Hard drive and device destruction
Handled separately, because BS EN 15713 does not cover erasure methods such as overwriting or degaussing.
Ongoing retention and deletion
Records removed when the law says they should be, with an audit trail to prove it.
Who this is for
The standards our partners work to
North Axiom manages the service. Scanning and destruction are carried out by partners certified to these standards.
BS 10008
Evidential weight and legal admissibility of electronic information. About BS 10008
BS EN 15713
Secure destruction of confidential and sensitive material, covering collection, storage, transport, destruction and certification. About BS EN 15713
UK GDPR
Personal data kept no longer than necessary, and protected against loss, damage or unauthorised access.
Before this page goes live
This page must not suggest North Axiom itself holds these certifications unless it does.
- Fill in: Accredited partnersNames of the scanning and destruction firms you will use
- Fill in: Partner certificatesCopies of their BS 10008, BS EN 15713 and ISO 27001 certificates
- Fill in: North Axiom certificationsAny the company holds itself, if any
- Fill in: Service areasWhere in the UK the service is available
Discuss records management
Provide an indication of the volume of records held and their locations.
Information on this website is provided for general information only and does not constitute investment, legal, tax or accounting advice.